Implementation Of This Specific Procedure
PROCESS FLOW
This procedure is applicable to all relevant HOD’s
Once the COP’s, SOP’s or SP have been approved and signed off by the relevant HOD’s it will be:
- Published to MANCO
- Copies will be sent to all the HOD’s
- Training material will be updated accordingly
- Any changes made to a COP or SOP will be highlighted in the procedure.
- A Memo will be drafted with changes made to the SOP/ COP/ SP and state which SOP/ COP/SP was communicated.
- Only the changes made to the SOP/ COP/ SP will be communicated by the Supervisor to the Employees.
- The Memo will also state within what period the SOP/ COP/ SP must be communicated.
- All present will sign an attendance register and records thereof to be kept by the Supervisor
- An updated version of the SOP/ COP/ SP will be readily available at the Supervisor and HOD offices.
The HOD will keep records of the attendance in his/her office. Monitoring of the implementation will be done by the Safety Department when conducting Weekly/Monthly inspections.